Cost of Implementing and Using the OnlineCRF Electronic Data Capture System

The cost of using the OnlineCRF system depends on several factors, including the complexity of the clinical trial (eCRF design), the number of patient visits, the number of fields in the eCRF, and the duration for which the system must be maintained in an operational state. In addition, overall project costs are influenced by the procedures required for system configuration, validation, and remote monitoring of data quality. Our OnlineCRF solution is designed to offer a comprehensive and efficient electronic data capture (EDC) platform for clinical trials, ensuring seamless data collection and superior research outcomes.

Step-by-Step Cost Calculation Process

Determine the Appropriate Edition:
The first step is to decide which edition of the OnlineCRF system will be used for the project. We offer three editions—CT Edition, LPS Edition, and R Edition—each tailored to different study designs and data capture needs. This selection is crucial as it directly impacts configuration and validation requirements.

Evaluate eCRF Complexity:
Next, we assess the complexity of the electronic case report form (eCRF). This evaluation considers the total number of fields, the number of scheduled visits, the types of fields required, and the specific automatic validation checks that must be implemented. The more complex the eCRF, the higher the effort needed to ensure accurate and reliable data capture.

Determine Clinical Site and User Role Requirements:
We then identify the number of clinical centres participating in the study and define the various user roles that must be configured in the system—such as project managers, remote monitors, on-site monitors, and observers. This step ensures that the OnlineCRF system is properly set up to meet the operational needs of all stakeholders involved in the clinical trial.

Define Scope of Activities:
At this stage, we establish a detailed list of activities that will be carried out by Pharmaxi specialists and those that will be managed by the Sponsor. We provide our clients with a comprehensive list of required tasks for the specific project, ensuring transparency in the roles and responsibilities that contribute to the project’s success.

Cost Estimation for Associated Services:
Based on the established parameters, we calculate the total cost, including configuration, deployment, validation, and ongoing maintenance of the OnlineCRF system. Additionally, our experts factor in the cost of remote monitoring and data quality assessment services. This detailed cost estimation process allows us to present a complete and accurate budget for the clinical trial.

With our systematic approach, even complex budget evaluations for clinical trials become manageable. At Pharmaxi, we pride ourselves on delivering innovative electronic data capture solutions that streamline project management, reduce overhead costs, and enhance overall trial efficiency.

If you have any questions regarding the implementation or use of our OnlineCRF system, please call us at +48 739-108-217 or fill out our contact form. We also offer a free 30-minute consultation to discuss any issues related to clinical trials, regulatory compliance, or data management solutions.